COVID Procedures & Documents 2020/2021
School App Message 31st December 2020
Important information regarding 4th January 2021
Dear Parent/Carer, Further to the announcement last night (30th December 2020) by the government, Hounslow as a borough has been included in the list of areas with high rates of infection.
If it is at all possible for children to be at home, then they should be. If a child needs specialist support, is vulnerable or has a parent who is a critical worker, then on-site educational provision will be available for them.
Parents should do everything they can to ensure children are not mixing socially in a way which can continue to spread the virus. They should observe the same social distancing principles as adults.
If your work is critical to the COVID-19 response, or you work in one of the critical sectors listed below, and you cannot keep your child safe at home then your children will be prioritised for education provision. If you believe that your child qualifies to be given childcare provision in school can you please email the school at email@example.com If you have already provided evidence of your employment status in the first lockdown you do not need to present this again. However if your status has changed and you wish your child to be considered please send proof with the email to the above address. It is imperative that this information is given to us today so that we can begin to plan in more detail.
Critical workers Parents whose work is critical to the coronavirus (COVID-19) response include those who work in health and social care and in other key sectors. Health and social care This includes, but is not limited to, doctors, nurses, midwives, paramedics, social workers, care workers, and other frontline health and social care staff including volunteers; the support and specialist staff required to maintain the UK’s health and social care sector; those working as part of the health and social care supply chain, including producers and distributors of medicines and medical and personal protective equipment.
Education and childcare • childcare • support and teaching staff • social workers • specialist education professionals who must remain active during the coronavirus (COVID-19) response to deliver this approach
Key public services • those essential to the running of the justice system • religious staff • charities and workers delivering key frontline services • those responsible for the management of the deceased • journalists and broadcasters who are providing public service broadcasting
Local and national government This only includes: • those administrative occupations essential to the effective delivery of the coronavirus (COVID-19) response • or delivering essential public services, such as the payment of benefits, including in government agencies and arms length bodies
Food and other necessary goods This includes those involved in food: • production • processing • distribution • sale and delivery • as well as those essential to the provision of other key goods (for example hygienic and veterinary medicines)
Public safety and national security • police and support staff • Ministry of Defence civilians • contractor and armed forces personnel (those critical to the delivery of key defence and national security outputs and essential to the response to the coronavirus (COVID-19) outbreak) • fire and rescue service employees (including support staff) • National Crime Agency staff • those maintaining border security, prison and probation staff and other national security roles, including those overseas.
Transport This includes those who will keep the air, water, road and rail passenger and freight transport modes operating during the coronavirus (COVID-19) response, including those working on transport systems through which supply chains pass.
Utilities, communication and financial services • staff needed for essential financial services provision (including but not limited to workers in banks, building societies and financial market infrastructure) • the oil, gas, electricity and water sectors (including sewerage) • information technology and data infrastructure sector and primary industry supplies to continue during the coronavirus (COVID-19) response • key staff working in the civil nuclear, chemicals, telecommunications (including but not limited to network operations, field engineering, call centre staff, IT and data infrastructure, 999 and 111 critical services) • postal services and delivery • payments providers • waste disposal sectors
All families who are either in receipt of an EHC Plan for Special Needs or have Social worker involvement will also be offered provision from Monday onwards.
ALL other children will need to stay at home, so we ask that you do not send your child into school from Monday 4th JANUARY 2021. We will re-open fully as soon as we can and will let you know when this is by App message.
Teachers will be uploading lessons next week to Google classroom for children to access. We will send specific messages to year groups to ensure that all children have access to the same content as any children who are on-site.
If your family does not have access to sufficient IT please email the school office and we may be able to help a limited number of families.
If your child usually receives free school meals we will also be in touch with more information about how we will continue to provide this.
Thank you again for your continued support in this very dynamic and ever changing situation. Our primary concern is as always the health and safety of everyone in our community and we will be in touch with more information when we can.
School App message 1st September 2020
We hope this finds you well and you have been able to enjoy the summer holidays with some much-needed rest and relaxation with your families.
We are looking forward to welcoming the children back this week. School will be reopening to all children on Thursday 3rd September (parents with children in Reception and Nursery will have already received information regarding the specific arrangements for these classes).
The purpose of this letter is to inform you of the plan in place so that you are aware of how the school has met all the safety measures necessary to allow it to open to all classes. We do apologise for the short notice in sending this information out to you, but as you may be aware, the latest Government’s guidance about school reopening was released only last Friday 28st August. The leadership team and the governors wanted to make sure that the school guidance fully complied with this latest information to avoid any last-minute changes that may cause confusion. We are aware that this letter includes a considerable amount of information; this is to help you feel informed and confident that all measures have been considered and carefully planned.
We ask for your continued attention and understanding as we navigate our way through this period. We may at short notice need to change or alter plans and your cooperation is as always appreciated.
The Government have based their decision to fully re-open schools on:
- The prevalence of coronavirus decreasing
- Time out of school being detrimental to children’s development
- The low risk to children of becoming severely ill from coronavirus
Attendance will be mandatory in September, as the government expects all pupils to attend school. The usual rules will apply, meaning we will be recording attendance and following up on any absences.
Any pupil with any COVID-19 symptoms should NOT attend the school for any reason.
If your child has a temperature, please do not mask it with ‘Calpol’, keep them at home and call your doctor for advice. This decision needs to be taken by parents but as a school we will send your child home if they have a temperature and are sick. If your children have been staying at home due to the current shielding guidance, the government paused this guidance on 1st August. That means they should be able to come back to school.
However, if you have received clinical or public health advice that your children should remain at home, please let us know and continue to follow that guidance. We will be offering remote education to these pupils.
Government recommendations for cuts and scrapes are that children, with adult guidance, tend to their own wounds. When this is not possible, a first aider in full PPE will tend to the child.
When your children come into school, we will have protective measures in place. The following documents on our website are very important and it is imperative that parents have read these documents very carefully to allow you to understand the new procedures for the different year groups.
These documents will also explain how we will require pupils to enter and exit the school site and what they will need. Link to web page with Protocols and procedures document https://bit.ly/2EIYvnW
Drop off and pick up
- To ensure that the whole school is not trying to access the school at one time, we will have separate drop off and pick up times. Please ensure you do not congregate outside school or in the car park. We need to keep lines moving, at a distance and consider the safety of every member of our school community.
- Only one parent may accompany their child to school to reduce the number of adults on site. Please be on time for your allocated slot to support the smooth running of the drop off and dismissal and please do not come to school before the time allocated.
Drop off & Pick up Time/Place
See start and finish times in Starting Nursery School Information
Nursery pupils enter and exit through the Nursery Gate/Office gate.
Reception: See start and finish times in Starting Reception School Information
Reception pupils enter and exit through the Infant/Pond Gate
Year 1 Group- 8.55 – 3.15
Pupils enter and exit through the Church Gate
Year 2 Group- 8.45- 3.05
Pupils enter and exit through the Church Gate
Year 3 Group – 8.55- 3.15
Pupils enter and exit through the Junior playground gate
Year 4 group 8.45- 3.05
Pupils enter and exit through the Junior playground gate
Year 5 Group- 8.55-3.15
Pupils enter and exit through the Junior /Carpark gate
Year 6 group- 8.45- 3.05
Pupils enter and exit through the Junior/Carpark gate.
Class Organisation and Staffing
- From September, classes will form their own bubble and will extend to a year group bubble when necessary.
- These bubbles will contain the same children and adults throughout the week.
- Exceptions will be PE and Italian teachers visiting for lessons or adults providing cover or assistance to special needs or medical assistance.
- Teaching Assistants will not be working in different year groups where possible.
- Where possible, tables will be in lines so that children are facing the front. The teacher’s desk is 2m away from the nearest child.
- Staff will be encouraged to maintain a 1 metre+ distance, taking into account children in the infants who may find this difficult and act accordingly.
- Full school uniform is expected (summer uniform can be worn until October half term).
- School uniform does not need to be washed more than normal.
- Please ensure that children have a jumper or cardigan with them as windows will be open for improved ventilation.
- Parents cannot access the site to reclaim uniform, children must be responsible for looking after their own uniform.
- Named uniform will be returned to children and un-named uniform will be disposed of regularly.
- Children will be kept in consistent groups for PE (their class group).
- Sports will take place adhering to social distancing measures where possible.
- Outdoor sports will be prioritised where possible and our hall will be used for indoor PE maximising spacing. Scrupulous attention to cleaning and hygiene will be maintained for indoor sport.
- Equipment used for sports and PE will be cleaned frequently and meticulously and always between bubbles, or rotated to allow them to be left unused and out of reach for a period of 48 hours (72 hours for plastics) between use by different bubbles. Where possible children will have equipment allocated to year group bubbles.
- External coaches, where used, will follow the school’s requirements in terms of its wider controls including hygiene, social distancing and non-contact sports.
- School swimming lessons will not take place during the autumn term until a full Risk Assessment has been carried out
Break and Lunch Time
- There will be staggered break times and lunch times to ensure that fewer children are at the playground at one time.
- Year groups will be given allocated spaces at break and will not mix with other year groups. Children in KS2 may bring a piece of fruit for break as usual. Fruit will be provided for Early Years and Key Stage 1 children.
- Lunch will take place in classrooms or specified areas for bubbles with thorough cleaning between use by a midday supervisor. The school kitchen will be operating as normal. All classroom tables will be sanitised before and after lunch.
- There will be a hot and cold lunch option available. Teachers will liaise with children to ascertain their choice and then distribute bands for selection.
- This includes the infants who have a free meal.
- Alternatively, children in KS2 only may bring their own packed lunch. This must be in a labelled container and must be healthy and without any allergens etc.
Resources and Equipment
- Children must bring a bottle of water to school each day as water fountains are out of use. If your child is bringing in their own packed lunch this should be in a lunch box.
- Classroom based resources, such as books and games, can be used and shared within the year group bubble. These will be cleaned regularly, along with all frequently touched surfaces.
- Resources that are shared between classes or bubbles, such as sports, art and science equipment will be cleaned frequently and meticulously and always between bubbles, or rotated to allow them to be left unused and out of reach for a period of 48 hours between use by different bubbles.
- KS1 pupils (N,R, Y1, Y2) will be receiving an equipment pack which will contain everything they need for their lessons.
- KS2 pupils (Year 3-6) will be expected to bring in a pencil case, containing the following: 2 x writing pencils, handwriting pen (years 5 and 6), ruler, a green biro, glue stick, colouring pencils. Their pencil case will stay in school in their tray and needs to be compact to fit.
- Children can bring school bags to school once again in years 4, 5 and 6 and book bags in Nursery, Reception and years 1, 2 and 3. We will be sending home PE kits on the first day of school. Please wash and return to school by Monday 7th September.
- Children should NOT bring in personal items from home such as cuddly/small toys.
- Signs will be put up around school reinforcing the social distancing rules and children will be reminded at regular intervals by their teachers.
- We will continue to emphasise the importance of hygiene and handwashing and have rigorous routines in place.
- Please send your child to school with tissues.
- Directional arrows are put up in the school corridors which children and adults must follow.
- We will minimise the movement around the school and staff will be leading groups to and from the playground using the outside classroom doors.
- Wearing a face covering or masks in school is not required for children.
- Staff may at times see a need for full PPE equipment to be worn, e.g. Providing First Aid.
Hand Sanitiser and Handwashing
- There will be access to hand sanitiser at school so there is no need for children to bring in their own. If you still wish your child to use their own hand sanitiser this can be brought into school but must remain in the child’s tray – it cannot go back and forth from school.
- There will be daily reminders regarding hand washing so please support this at home. Regular handwashing will be timetabled and happening frequently throughout the school day.
- Each year group will be allocated a toilet within the school that they can use. Toilets will be used by more than one year group. Toilets will be cleaned before, during and after school.
- Please make sure that the school has up-to-date contact details for your child/ren. Please consider that if you are called to collect your child it is important that this can happen as soon as possible.
As a school we are going to strongly adopt a ‘can do’ and highly positive attitude. The children will not be hearing about ‘lost learning’ or ‘catch up’. We would respectfully request that you support us in this and we are confident this will be the basis for a very successful year.
Although there will need to be some changes to reflect the teaching time that was lost during the lockdown, we will still be doing our best to provide an ambitious, broad curriculum.
Our current plan is:
- Following ‘Step up to September’ programme which includes 3 strands – Pastoral Care / Tailored Curriculum / Routines and Expectations
- Before we can start teaching the curriculum, we must make sure pupils are emotionally settled and feel secure in school.
- Let pupils share experiences and transition activities, celebrate what was achieved but reassure those who did not engage.
- Home learning experience will be varied, teachers will praise and celebrate success but reassure pupils we will address any gaps and get learning back on track for the year they expect.
- Be aware of pupils who may have had a negative experience
- We will be prioritising reading especially; however, we will not be limiting other subjects.
- If pupils need to self-isolate or there is return to remote learning we will in the first instance default to our previous system. We hope to be able to offer more blended virtual learning however, we are aware that a great deal of our children do not have access to the internet with sufficient digital resources to move to virtual classrooms.
- There will be no swimming lessons or trips at the present time.
- We are aware that the lockdown has been a difficult time for many in our community, including our pupils.
- Please let us know if you think your children might need extra support when returning to school, such as feeling anxious about coming back or if they have experienced a bereavement. You can get in touch with our Inclusion Manager Mrs Gough via the school office on 0208 890 3878 or firstname.lastname@example.org to do this.
- Our current plans to support your children’s wellbeing during this time are outlined in the document link above.
Structure of the Week
- Modification to the curriculum will be needed for groups of pupils at the start of the year, so teaching time will be prioritised to address significant gaps in pupils’ knowledge.
- We will be operating a normal structure of the week for the children with the exception of whole school assemblies which will continue to be class based.
- Music lessons will take place in the classroom but will focus on activities that limit vocal performance in the short term.
- Children will have their own instruments to play (not recorders) and these will be cleaned after use.
Extra Curricular Clubs and After school Club
- In the first instance these will not be taking place. However we appreciate how important these are, especially for working parents and will be endeavouring to resume these as soon as possible.
Travel to school
- We are expecting that most children will walk or cycle to school with their parent/carer.
- If you have no option but to use public transport please wear a face covering.
- If you live further away and come to school by car please ensure that the usual procedures are followed to ensure the safety of pupils. This includes NOT parking on the double yellow lines.
- Due to the on-going works on Victoria Rd there is only pedestrian access currently.
- However, the message from the government is WALK NOT DRIVE.
- Home learning on the school website will stop now everyone is returning to school.
- Should school or a class be required to stay at home at any point in the future, remote learning will be reintroduced.
- No visitors or parents are allowed in the school (unless by appointment); this includes the office or any part of the building.
- We will continue to use the year group email. Teachers will inform you of their Year group email address.
- You may write a note in the child’s reading record/journal to show the teacher or send an email to the year group inbox. Remind your child to show any physical note to their teacher or it may be missed.
- We anticipate that we may complete parents’ evenings virtually this autumn but we will keep you informed as to how we will manage this.
- The newsletter will revert to half termly.
Government advice document https://bit.ly/3bigtKk is a new document that you may want to look at, giving information for parents about expectations for the autumn term.
Updates and Changes
This is a new and different way of working and we have no doubt that things will change throughout the term. All measures are under continual review and should there be a need to change anything you will be informed immediately by app message.
The school has been open throughout for key worker and vulnerable children and operating in a ‘covid secure’ way since we welcomed more children back in June, children and adults have managed well. We have every confidence that our school community will continue to adapt to these new systems.
The staff are very excited about the new term and are confident that the measures in place will deliver the level of safety required and importantly not hamper the joy of learning.
If you have any questions or concerns about the points we’ve set out above, please get in touch with the school office on 0208 890 3878 or email@example.com
We are extremely grateful for all the support we have received so far from the school community. We will continue to keep in touch if there are any updates to our plans or if we need to make changes due to new or updated government advice.
We look forward to seeing you all back at school for a wonderful year ahead.